All-Hazards Incident Management Teams Association



Sponsorship Prospectus

When you exhibit at the AHIMTA Training & Education Symposium, you will be provided with many opportunities to build and develop quality relationships with current clients and new prospects. You will interact face-to-face with leading industry decision makers.

Take advantage of exhibiting and sponsoring at the Symposium to:

  • Connect with the largest range of industry representatives possible
  • Showcase innovative products and services
  • Influence key purchasing decision makers
  • Benchmark your company as an industry leader

The exhibit hall sells out early each year so register now! You won’t want to miss out on this valuable opportunity!

Sponsor and Exhibitor Deadlines:

 November 1, 2022 Exhibit booth Early-Bird pricing ends. Fees increase by $500 after this date
 December 1, 2022 All company logos in eps or jpg format must be received 
 December 15, 2022 Inclusion in Symposium mobile app
 December 15, 2022 All booth payments made after this date will incur a $350 late fee
 January 15, 2023 No refunds after this date
 January 15, 2023  All complimentary registrations must be completed online

All refunds and cancellations of exhibit booth fees and sponsorships must be in writing to AHIMTA by December 15, 2022. Cancellations will be refunded until this date, less a 25% administrative fee. There will be no refunds after this date.

All contracts for exhibiting or sponsoring must be completed through the submission form. By completing the online registration, the company is agreeing to the exhibitor and sponsor contract rules contained in this brochure. Payments may be made by check or credit card. If paying by check, payment must be received within 14 days of the online registration or booth assignment is subject to cancellation. Your booth is not confirmed until you have received an email confirmation from Beth Ramirez, Symposium Planner. If any questions, please contact her at

Hotel Accommodations

Hyatt Regency Long Beach
1200 S Pine Ave
Long Beach, CA 90802

Room Rate: $182.00 (Standard/King)


AHIMTA Exhibit Hours (Pacific Time)

Sunday (Set Up) | 12:00 noon – 5:00 pm

Monday | 7:30 am – 7:00 pm

with Reception in Exhibit Hall 5:00 pm – 7:00 pm

Tuesday | 8:00 am – 5:00 pm

Break Down After 5:00 pm

Standard Booth

$1,900 prior to November 1, 2022
$2,400 after November 1, 2022

Non-Profit Booth

$1,500 prior to November 1, 2022
$2,000 after November 1, 2022

Your exhibit fee includes:

  • Includes two complimentary Symposium registrations.
  • Company listing on the Symposium mobile app to include a 50-word company description
  • Pre-Symposium contact list (February 2023)
  • Post-Symposium contact list by written request (March 2023) 

Booth dimensions:

8’ deep x 10’ wide with 8’ high draped back and 3’ high side rails.

Booth furnishings:

  • Sides and back of booth are draped
  • One 6’ draped table
  • Two chairs
  • One wastebasket
  • One 7” x 44” company sign
  • TotalExpo Inc. can provide other items for an additional charge. Order forms for all items will be found in the Exhibitor’s Kit that will be emailed to exhibitors in November 2022. All charges for items ordered through TotalExpo Inc. are the responsibility of the exhibiting company.

Register for a booth today!

Sponsorship Opportunities

All sponsorships include:

  • Signage during your sponsored event
  • Special recognition on the Symposium mobile app
  • Company logo on the website at
  • Badges for company attendees


  • Choice of sponsored items or events valued up to $5,000
  • One booth
  • Listing and logo on the Symposium mobile app
  • Logo on AHIMTA Symposium website with link to your website
  • Four (4) complimentary Symposium registrations
  • Pre and post conference attendee lists
  • Logo placement on home page of conference mobile app
  • Specific mention of sponsorship at General Session
  • Opportunity to provide an insert in the conference tote bag

GOLD $4,000

  • Choice of sponsored item or event valued at $4,000
  • One Booth
  • Three (3) complimentary Symposium registrations
  • Logo on AHIMTA Symposium website
  • Listing and logo on the Symposium mobile app
  • Pre and post conference attendee lists
  • Specific mention of sponsorship at General Session

SILVER $3,000

  • Choice of one sponsored item or event valued at $3,000
  • One booth
  • Name listed on AHIMTA Symposium website
  • Two (2) complimentary Symposium registrations
  • Listing on the Symposium mobile app
  • Pre and post conference attendee lists
  • Specific mention of sponsorship at General Session

$5,000 Opportunities

  • Opening Keynote Speaker (Tuesday Morning)
  • Closing Keynote Speaker (Thursday Afternoon)
  • Conference Tote Bags
  • Hotel Key Cards
  • Wednesday Social Night
  • Lanyards
  • Starbucks Gift Card

$4,000 Opportunities

  • Hospitality Suite
  • Tuesday Evening Reception
  • Grand Prize Drawing Card
  • Official Symposium Mobile App
  • Lunch (Two Available)
  • Field Trip (Three Available)

$3,000 Opportunities

  • General Session (Three available)
  • Coffee Breaks

Support a Volunteer!

It takes many volunteers to ensure a smooth and successful Symposium. They work hard both behind the scenes, at registration and as room monitors. We hope that you will consider sponsoring a volunteer!

Confirm your support today!

© 2024 | AHIMTA is a 501(c)3 not-for-profit organization. Please consider donating to our growing organization.

Phone: 562-261-0566


Mailing Address: PO Box 10, Manhattan Beach, CA 90267

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