AHIMTA 2025 Symposium Sponsorship Prospectus

Start
02/25/2025
End
02/27/2025
Location
Fort Worth Marriott Hotel & Golf Club at Champions Circle
Spaces left
15
Registered
2 registrants

Registration

Early Bird Exhibitor: Government/Non-Profit Booth – $1,500.00
Your exhibit fee includes:
• Includes two complimentary
Symposium registrations.
• Company listing on the Symposium mobile app to include a 50-word company description
• Pre-Symposium mailing list (February 2025)
• Post-Symposium mailing list by written request (March 2025)

Booth dimensions:
8’ deep x 8’ wide with 8’ high draped back and 3’ high side rails.

Booth furnishings:
• Sides and back of booth are draped
• One 6’ draped table
• Two chairs
• One wastebasket
• One 7” x 44” company sign

Early Bird Ends January 15th! ($2000 after 1/15)
Early Bird Exhibitor: Standard Booth – $1,900.00
Your exhibit fee includes:
• Includes two complimentary
Symposium registrations.
• Company listing on the Symposium mobile app to include a 50-word company description
• Pre-Symposium mailing list (February 2025)
• Post-Symposium mailing list by written request (March 2025)

Booth dimensions:
8’ deep x 8’ wide with 8’ high draped back and 3’ high side rails.

Booth furnishings:
• Sides and back of booth are draped
• One 6’ draped table
• Two chairs
• One wastebasket
• One 7” x 44” company sign

Early Bird Ends January 15th! ($2000 after 1/15)
Gold Sponsor | Breakfast – $4,000.00
Signage at event, beverage napkins with your company logo at the food stations. Optional opportunity: Provide your own disposable coffee cups with your company logo.

Gold Sponsor includes:
• One booth
• Three (3) complimentary Symposium registrations
• Logo on IMTA Symposium website
• Listing and logo on the Symposium mobile app
• Pre and post conference attendee lists
• Listing on Sponsor banner in Conference Area
Gold Sponsor | Lunch – $4,000.00
Signage and beverage napkins with your company logo at the food stations. Optional opportunity: Provide your own disposable coffee cups with your company logo.

Gold Sponsor includes:
• One booth
• Three (3) complimentary Symposium registrations
• Logo on IMTA Symposium website
• Listing and logo on the Symposium mobile app
• Pre and post conference attendee lists
• Listing on Sponsor banner in Conference Area
Gold Sponsor | New Member & First Timer Reception (Monday) – $4,000.00
Signage, drink tickets and beverage napkins with your company logo at the beverage and food stations.

Gold Sponsor includes:
• One booth
• Three (3) complimentary Symposium registrations
• Logo on IMTA Symposium website
• Listing and logo on the Symposium mobile app
• Pre and post conference attendee lists
• Listing on Sponsor banner in Conference Area
Gold Sponsor | Wednesday Social Night – $4,000.00
Signage, drink tickets and beverage napkins with your company logo at the beverage and food stations.

Gold Sponsor includes:
• One booth
• Three (3) complimentary Symposium registrations
• Logo on IMTA Symposium website
• Listing and logo on the Symposium mobile app
• Pre and post conference attendee lists
• Listing on Sponsor banner in Conference Area
Platinum Plus Sponsor | Conference Tote Bags – $10,000.00
Your company logo on the official tote bag provided to all attendees.

Platinum Plus Sponsor includes:
• Double booth
• Listing and logo on the Symposium mobile app
• Logo on IMTA Symposium website with link to your website
• Six (6) complimentary Symposium registrations
• Pre and post conference attendee lists
• Logo placement on home page of conference mobile app
• Specific mention of sponsorship at Keynote Session
• Opportunity to provide an insert in the conference tote bag
• Specific logo placement on banner in Conference Area
Platinum Plus Sponsor | Hotel Key Cards – $10,000.00
Your company logo on the hotel key cards for all attendees staying at the contracted hotel.

Platinum Plus Sponsor includes:
• Double booth
• Listing and logo on the Symposium mobile app
• Logo on IMTA Symposium website with link to your website
• Six (6) complimentary Symposium registrations
• Pre and post conference attendee lists
• Logo placement on home page of conference mobile app
• Specific mention of sponsorship at General Session
• Opportunity to provide an insert in the conference tote bag
• Specific logo placement on banner in Conference Area
Platinum Plus Sponsor | Opening Keynote Speaker (Tuesday) – $10,000.00
Signage at event, introduction and photo opportunity with keynote speaker.

Platinum Plus Sponsor includes:
• Double booth
• Listing and logo on the Symposium mobile app
• Logo on IMTA Symposium website with link to your website
• Six (6) complimentary Symposium registrations
• Pre and post conference attendee lists
• Logo placement on home page of conference mobile app
• Specific mention of sponsorship at Keynote Session
• Opportunity to provide an insert in the conference tote bag
• Specific logo placement on banner in Conference Area
Platinum Plus Sponsor | Wi-Fi – $10,000.00
Your company name as the password & logo on the landing page for the conference Wi-Fi.

Platinum Plus Sponsor includes:
• Double booth
• Listing and logo on the Symposium mobile app
• Logo on IMTA Symposium website with link to your website
• Six (6) complimentary Symposium registrations
• Pre and post conference attendee lists
• Logo placement on home page of conference mobile app
• Specific mention of sponsorship at Keynote Session
• Opportunity to provide an insert in the conference tote bag
• Specific logo placement on banner in Conference Area
Platinum Sponsor | Closing Keynote Speaker (Thursday) – $5,000.00
Signage at event, introduction and photo opportunity with keynote speaker.

Platinum Sponsor includes:
• One booth
• Listing and logo on the Symposium mobile app
• Logo on IMTA Symposium website with link to your website
• Four (4) complimentary Symposium registrations
• Pre and post conference attendee lists
• Logo placement on home page of conference mobile app
• Specific mention of sponsorship at Keynote Session
• Specific logo placement on banner in Conference Area
Platinum Sponsor | Exhibitor Reception (Tuesday) – $5,000.00
Signage at event, drink tickets and beverage napkins with your company logo at the beverage & food stations. Optional opportunity: Provide your own disposable cups with your company logo.

Platinum Sponsor includes:
• One booth
• Listing and logo on the Symposium mobile app
• Logo on IMTA Symposium website with link to your website
• Four (4) complimentary Symposium registrations
• Pre and post conference attendee lists
• Logo placement on home page of conference mobile app
• Specific mention of sponsorship at Keynote Session
• Specific logo placement on banner in Conference Area
Platinum Sponsor | Lanyards – $5,000.00
Your company logo on the official lanyard which are provided to all attendees.

Platinum Sponsor includes:
• One booth
• Listing and logo on the Symposium mobile app
• Logo on IMTA Symposium website with link to your website
• Four (4) complimentary Symposium registrations
• Pre and post conference attendee lists
• Logo placement on home page of conference mobile app
• Specific mention of sponsorship at Keynote Session
• Specific logo placement on banner in Conference Area
Platinum Sponsor | Official Symposium Mobile App & Exhibitor Passport – $5,000.00
Your company logo on the official Symposium mobile app, introduction by emcee for one staff member to pull the winner for participation in the exhibit passport game (each attendee to visit all exhibit booths will be entered) and special thank you by emcee in the exhibit hall at the event. Prize value not to exceed $500.

• One booth
• Listing and logo on the Symposium mobile app
• Logo on IMTA Symposium website with link to your website
• Four (4) complimentary Symposium registrations
• Pre and post conference attendee lists
• Logo placement on home page of conference mobile app
• Specific mention of sponsorship at Keynote Session
• Specific logo placement on banner in Conference Area
Silver Sponsor | Conference Morning and Afternoon Coffee Breaks – $3,000.00
Signage at both events, beverage napkins with your company logo at the coffee stations. Optional opportunity: Provide your own disposable coffee cups with your company logo.

Silver Sponsor includes:
• One booth
• Name listed on IMTA Symposium website
• Two (2) complimentary Symposium registrations
• Listing on the Symposium mobile app
• Pre and post conference attendee lists
• Listing on Sponsor banner in Conference Area
Silver Sponsor | Field Trip – $3,000.00
Your company logo on water bottles for attendees on Field Trip. Optional opportunity: Provide your own water bottles with your company logo.

Silver Sponsor includes:
• One booth
• Two (2) complimentary Symposium registrations
• Logo on IMTA Symposium website
• Listing and logo on the Symposium mobile app
• Pre and post conference attendee lists
• Listing on Sponsor banner in Conference Area
Silver Sponsor | General Session – $3,000.00
Signage at event, introduction and photo opportunity with speaker/s.

Silver Sponsor includes:
• One booth
• Name listed on IMTA Symposium website
• Two (2) complimentary Symposium registrations
• Listing on the Symposium mobile app
• Pre and post conference attendee lists
• Listing on Sponsor banner in Conference Area
Silver Sponsor | PreConference Coffee Breaks – $3,000.00
Signage at both events, beverage napkins with your company logo at the coffee stations. Optional opportunity: Provide your own disposable coffee cups with your company logo.

Silver Sponsor includes:
• One booth
• Name listed on AHIMTA Symposium website
• Two (2) complimentary Symposium registrations
• Listing on the Symposium mobile app
• Pre and post conference attendee lists
• Listing on Sponsor banner in Conference Area

All contracts for exhibiting or sponsoring must be completed through this online form. By completing the online registration, the company is agreeing to the exhibitor and sponsor contract rules (provided on the Sponsorship Prospectus).

Early Bird Ends January 15th!

All refunds and cancellations of exhibit booth fees and sponsorships must be in writing to AHIMTA by February 12, 2025. Cancellations will be refunded until this date, less a 25% administrative fee. There will be no refunds after this date.

Mailing Address: PO Box 10, Manhattan Beach, CA 90267

Phone: 562-261-0566

Email: AHIMTA@ahimta.org